Category: employee-guide

The Availability page is where you tell your employer when you can and cannot work, and, separately, when you would prefer to. Nothing here books a shift. It is information your manager uses when building the rota.

4.1Overview

The page is a title, a date-range control, and two tabs. Each tab is its own module, with its own table, its own dialogs and its own + button:

The page title and subtitle change with the tab: Availability, “Manage your availability schedule.”, or Preferred Working Time, “Manage your preferred working time slots.” The date picker at the top right stays where it is and applies to both.

4.2The date range

The picker at the top right works the same way, with one addition: it also offers a This Year preset, which is useful here because availability is often planned months ahead.

The page opens on this month. A Clear button appears beside the picker as soon as the range is anything else, and takes you straight back to this month.

Both tables show only entries whose date falls inside the range. As everywhere else in TAMEDA, an entry you cannot find is usually outside the range rather than gone.

4.3The Availability tab

4.3.1Availability table

A checkbox column sits at the far left for selecting rows to delete.

4.3.2The statuses

You can set two statuses. Two more exist that only your manager can set:

Editing a Sick or Holiday entry with the pencil is possible while it is in the future, but the status dropdown only offers Available and Not Available, saving therefore converts it into an ordinary entry. If your manager recorded it, leave it alone.

4.3.3How to add availability

1. 1

   Click + Availability. The dialog Add Availability opens, “Select dates and set your availability.” (The button is briefly disabled while the page loads its data.)

2. 2

   In the calendar, click every day this should apply to. It is a multi-select and the days need not be consecutive; the count underneath reads, for example, 4 date(s) selected. Clicking a selected day again removes it. Past days, and days that already have an entry, are greyed out.

3. 3

   Type From and To as HH:MM, or tick All Day, which empties and disables both fields.

4. 4

   Choose the Status: Available or Not Available.

5. 5

   Add a Note if it helps your manager, then click Save.

One entry is created per selected date, all with the same times, status and note. The confirmation says how many: “4 availability entries saved successfully.”, or “Availability saved successfully.” for a single day.

4.3.4How to change an entry

1. 1

   Click the pencil on the row. Edit Availability opens, “Update your availability entry.”, with the values filled in.

2. 2

   The calendar is now single-select: one entry, one date. You may move it to another free day; its own date stays selectable, and days that already have another entry stay greyed out.

3. 3

   Change what you need and click Save. The confirmation reads “Availability updated successfully.”

The pencil does nothing on a past row.

4.3.5How to delete entries

1. 1

   Tick the rows you want gone. The checkbox in the header selects every unlocked row on the current page; clicking it again clears them.

2. 2

   Click Delete (N). It stays greyed out at (0).

3. 3

   Confirm, Delete Availability, “Are you sure you want to delete these N availability entries? This action cannot be undone.”

Selections survive paging, so you can tick rows on page 1, go to page 2, tick more, and delete them together, the count on the button is the true total.

The entries are deleted one at a time. If some fail, the message says how many went through and why the others did not, for example “2 deleted. Some failed: …”.

4.4The Preferred Working Time tab

Preferred working time says when you would like to work, not whether you can. It is a wish your manager can see while planning; it does not block, reserve or promise anything. If you genuinely cannot work, that belongs on the Availability tab.

4.4.1The table

There is no Status column, because a preferred slot has nothing to be, and no All Day column, a preferred slot is always a time range.

An empty table reads No preferred working time entries, “Click ‘+ Preferred Time’ to add your first entry.”

The default row order is the same as the other tab: upcoming first ascending, then the past in reverse.

4.4.2How to add preferred time

1. 1

   Click + Preferred Time to open Add Preferred Working Time, “Select a date and set your preferred working time.”

2. 2

   Select one or several dates in the calendar, exactly as on the other tab.

3. 3

   Type From and To, add a note if you want, and click Save.

As on the other tab, one entry is created per selected date.

4.4.3Editing and deleting

Both work exactly as on the Availability tab. The pencil opens Edit Preferred Working Time with a single-select calendar; the entry’s own date stays selectable so you can leave it where it is. Deleting uses the same tick-then-Delete (N) flow, with its own dialog headed Delete Preferred Working Time and the same “This action cannot be undone.” warning. Past rows cannot be selected or edited.

The Time Tracking page is the record of the hours you have actually worked. Every clock-in, clock-out and break lands here as a row you can read, correct and, where your company allows it, add by hand for a day you forgot to clock.

3.1Overview

Three blocks stacked on top of each other:

3.2Header, date range and clock controls

The top of the page is the header you already know. It behaves the same way, so this section only notes what is different here.

3.2.1The stat cards

The same four cards as on the Dashboard, Total Hours, Upcoming Shifts, Clock Ins and Current Status, calculated for the selected date range.

On this page they are shown only if both shifts and clocking are switched on for your company.

3.2.2The date range decides what the table contains

As on the Shifts page, the table only ever shows entries inside the selected date range, and you start on this month. The Time Account cards are calculated for the same range, and so is the corrections list.

Use the date pill, its ‹ / › arrows and Clear. Changing the range always returns you to page 1.

3.2.3The clock controls

Clock In, and the session ribbon with Pause, Resume and Clock Out, work exactly as on the Dashboard. When you clock out here, the table refreshes itself; you do not need to reload the page.

3.3The Working Times table

The card is headed Working Times, subtitled “View and manage your clock-in and clock-out entries.” The Manual Entry and Delete Selected buttons sit at its top right.

3.3.1The columns

A checkbox column sits at the far left, and the row actions at the far right.

3.3.2Days with more than one entry

If you clocked in and out several times on the same day, the day is shown as a single cumulative row rather than as several separate rows. It carries the date, the number of entries underneath it (for example 3 entries), the day’s combined break and total hours, and the status Multi Entry.

1. 1

   Click the round › button at the start of the row to open the day.

2. 2

   The individual entries appear underneath, each indented with a small arrow and tinted purple.

3. 3

   Click the button again to close it.

If any of the day’s entries is waiting on approval, the row says so in yellow, for example 1 pending approval. The button is disabled on a day with nothing to show.

3.3.3The gap rows between entries

Between two entries on the same day you may see a slim highlighted line reading Break · 12:00 → 12:30. That is not an entry of yours, it is the unclocked gap between one clock-out and the next clock-in, shown so the day reads continuously, with its length in the Breaks column. It cannot be selected, edited or deleted.

3.3.4Corrections in the table

A manual adjustment made by your manager appears as its own row with the status Correction. Its Total Hours is signed and coloured, green with a + for hours added, red with a − for hours taken away. Corrections are read-only: no checkbox, no pencil.

One thing they do affect: a correction that adds hours over a real time window occupies the clock, so a manual entry of yours cannot overlap it. Negative corrections, and corrections entered as a bare number of hours, do not.

3.3.5The “+1” marker on a date

If an entry ran past midnight, a small blue +1 appears next to its date. The row still lists the day the entry started; the marker tells you the clock-out belongs to the following day. An entry shown as 02.09.2026, 22:00 to 06:00 +1 finished on the morning of the 3rd.

3.4Entry statuses

The badge in the Status column tells you what, if anything, you can still do with a row:

On a Pending row the figures themselves are drawn in yellow, so you can spot unapproved values at a glance without reading the badge.

3.5Correcting an entry

3.5.1How to put a row into edit mode

Rows are read-only until you say otherwise, so a stray click cannot change your times.

1. 1

   Click the pencil in the row’s actions. It turns green and that row’s fields become editable.

2. 2

   Change the date, clock-in, clock-out or breaks. Times are typed as HH:MM and tidied up when you leave the field.

3. 3

   Leave the field, click away, or press Enter, to submit the change.

The pencil is not offered at all on a cumulative day row, on a closed entry, on a day inside a closed period, or if manual entries are switched off for your company.

3.5.2How to add or change a break

The breaks editor is read-only until the row is in edit mode, you cannot type into it straight from the table.

1. 1

   Put the row into edit mode with the pencil, then click the Breaks cell.

2. 2

   Click Add break and type the start and end as HH:MM. The bin icon beside a break removes it.

3. 3

   Click Apply. The total in the cell updates and Total Hours is recalculated, then the Confirm Edit dialog opens as for any other change.

3.5.3The Confirm Edit dialog

Every change goes through a dialog rather than saving silently. Confirm Edit lists the fields you changed under Change Details:, old value on the left and new on the right, and offers an optional Edit Reason. The reason is optional, but it is what your manager reads when reviewing the change, so it is worth a line.

Save Changes commits it; Cancel puts the field back to its original value.

3.6Manual entries and approval

3.6.1How to add a day you forgot to clock

1. 1

   Click Manual Entry at the top right of the Working Times card.

2. 2

   Pick the day in the calendar that opens. Future days are not selectable and closed days are greyed out.

3. 3

   A purple draft row appears at the top of the table for that date, already editable.

4. 4

   Fill in Clock In, then Clock Out. The confirmation dialog opens once the clock-out is filled, nothing is sent before that.

5. 5

   Add the breaks afterwards. They need a saved entry to attach to.

You can change the draft’s date from its own Date cell before saving. If you try to save without a clock-in you get “Clock in time is required to save this manual entry.”

3.7Deleting entries

3.7.1How to delete

1. 1

   Tick the checkbox at the start of each entry you want gone. Ticking a cumulative day row selects all of that day’s deletable entries; the header checkbox selects everything selectable on the page.

2. 2

   Click Delete Selected (N) at the top right. It stays greyed out at (0).

3. 3

   The dialog is headed Delete N Clock Entries, “Are you sure you want to delete N clock entries? This action cannot be undone.” There is an optional Delete Reason field; fill it in if the deletion needs explaining.

4. 4

   Click Delete N Entries.

A day row shows a half-filled checkbox when only some of its entries are ticked, so you can always tell a partial selection from a whole day.

The Shifts page is the list view of your rota. It shows every shift assigned to you in the selected period, split into what is still to come and what has already happened, and it is where you confirm the shifts that need your sign-off.

2.1Overview

The page has two halves:

2.2Header, date range and clock controls

The top of this page is the same component you already know from the Dashboard, so it behaves identically. It is repeated here so you can check your hours and clock in without leaving your shift list.

2.2.1The stat cards

The same four cards as on the Dashboard, calculated for the same date range:

2.2.2The date range decides what the tables contain

This is the single most important thing to know about this page: the tables only ever show shifts inside the selected date range. You start on this month, so a shift next month will not be in Now & Upcoming until you widen the range.

Use the date pill, its ‹ / › arrows and the Clear button. If a shift you expected is missing, check this before anything else.

2.2.3The clock controls

Clock In, and the session ribbon with Pause, Resume and Clock Out, work exactly as on the Dashboard. Anything you clock here also appears on your Dashboard and Time Tracking pages straight away.

2.3The Shifts card

The card is headed Shifts, with the subtitle “View and manage shifts with clock entries and assignments.” The filter controls sit to its right, and two tables sit below it.

2.3.1Now & Upcoming

The first table is headed Now & Upcoming and is always open. It holds every shift in the range that has not finished yet, including one that is running right now. The Confirm Selected button sits at its top right.

2.3.2How to open your past shifts

Below it, a collapsed row shows a clock icon, an arrow, the heading Past Shifts and the number of shifts it holds, for example (3 shifts). It is collapsed when you arrive so the page opens on what matters next.

1. 1

   Click anywhere on the Past Shifts row, the whole row is the button, not just the arrow.

2. 2

   The arrow turns downwards and a second table opens beneath it, with the same columns as the first.

Click the row again to collapse it.

2.3.3How a shift is counted as past

A shift moves to Past Shifts once its end date and end time are behind the current moment, not at midnight, and not when it is marked completed. So a shift ending at 17:30 today sits in Now & Upcoming all morning and drops into Past Shifts at 17:30. A shift with no end time recorded counts as ending at the very end of its last day.

The two tables are sorted in the direction that suits them: newest first in Past Shifts, so your most recent work is at the top.

2.4The shift table

2.4.1What is in the table

Both tables use the same columns:

A leftmost column holds the selection checkboxes in Now & Upcoming. In Past Shifts that column is blank, because past shifts cannot be confirmed.

2.4.2The “+1” marker on a date

If a shift runs past midnight, a small blue +1 appears next to its date. The row still lists the day the shift started; the marker tells you the end time belongs to the following day. A night shift shown as 02.09.2026, 22:00 to 06:00 +1 finishes on the morning of the 3rd.

2.5Shift statuses

Every row carries a coloured dot and a label:

Only Scheduled, Confirmed and Cancelled are offered in the status filter; the rest can still appear as a row’s status.

2.6Confirming shifts

Confirming tells your manager you have seen a shift and will be there.

2.6.1How to confirm shifts

1. 1

   Tick the shifts you want to confirm in the Now & Upcoming table.

1. 2

   Click Confirm Selected (N) at the top right of that table.

1. 3

   Click Confirm N Shifts in the dialog that opens.

The Dashboard is the first page you see after signing in. It answers three questions at a glance, how many hours you have worked, what is coming up, and whether you are currently on the clock, and gives you a calendar of your shifts, availability and recorded time that you can browse day by day.

1.1Overview

The Dashboard page is made of four stacked areas, from top to bottom:

1.2Header and stat cards

1.2.1What the header tells you

The header greets you by name, “Welcome back, <your name>.”, and directly underneath it prints the period everything on the page refers to, as “Quick overview for <date range>”. If you ever wonder why a number looks wrong, check this line first: every figure on the Dashboard is calculated for that range and nothing else.

On the right-hand side of the header sit the date-range controls and the clock button.

1.2.2How to read the stat cards

Four cards summarise the selected range. Each has a title, a large value, and in two cases a small line of extra detail underneath.

1.2.3Understanding Current Status

The Current Status card shows a coloured dot and a label:

The same colour is used for the clock icon on that card, and for the dot in the session ribbon.

1.3Choosing the date range

Everything on the Dashboard, the stat cards, the calendar and the Day Summary, follows one date range. As an employee you start on this month each time you open the page.

1.3.1How to open the date picker

1. 1

   Click the date pill in the header, the button showing the current range, for example 01.09.2026 to 30.09.2026.

2. 2

   A panel opens with a list of quick presets on the left and a two-month calendar on the right.

1.3.2The presets

The preset list holds ten entries, in this order:

Clicking a preset applies it immediately and closes the panel. The preset you pick also decides which calendar view you get.

1.3.3How to pick a custom range

1. 1

   Open the date picker and click Custom Range at the bottom of the preset list. It stays highlighted to show the picker is waiting for your dates.

1. 2

   Click your start date in the calendar. It is marked, and the picker waits for the second date.

2. 3

   Click your end date. The range is applied and the panel closes.

Use the ‹ and › arrows above the calendar to move to earlier or later months while you are choosing, so a range can span months.

1.3.4How to step forward and back

The ‹ and › arrows on either side of the date pill move the range by one step of whatever size you last chose, one day if you are on a day, one week if you are on a week, one month if you are on a month. This is the quickest way to page through your schedule without reopening the picker.

1.3.5How to get back to the default

As soon as you move away from your default range, a Clear button appears to the left of the date pill. Click it to jump straight back to this month. When you are already on the default, the button is hidden, so if you cannot see it, you are already home.

1.4Clocking in and out from the Dashboard

You can start your work session directly on the dashboard. The Dashboard header carries the same clock controls, and anything you do here shows up on the Time Tracking page straight away.

1.4.1How to clock in

1. 1

   Click the Clock In button at the far right of the header.

1. 2

   Your session starts. A purple session ribbon appears under the header, Current Status changes to Clocked In, and the button is replaced by Pause and Clock Out.

1.4.2Reading the session ribbon

While a session is running, the ribbon under the header shows, from left to right:

If you scroll down the page, the header collapses into the top bar and the timer travels with it, so you can always see how long you have been working.

1.4.3How to start a break

1. 1

   Click Pause in the session ribbon.

1. 2

   An On Break badge appears, the status dot turns amber, Current Status changes to On Break, and Pause becomes Resume. Your session stays open, but the break time will not be counted as worked time.

1.4.4How to end a break

1. 1

   Click Resume.

2. 2

   The On Break badge disappears, the dot turns green again, Current Status goes back to Clocked In, and the button returns to Pause.

1.4.5How to clock out

1. 1

   Click Clock Out in the session ribbon.

2. 2

   The session ends. The ribbon and timer disappear, Current Status returns to Clocked Out, and the Clock In button comes back. Your Total Hours and Clock Ins cards update to include the session you just finished.

1.5Filtering the Shift Overview

The calendar card is titled <your date range>’s Shift Overview and carries a filter row above the calendar. These filters change only what the calendar draws; they do not change the stat cards.

1.5.1How to filter by shift status

Three chips control which shifts are drawn. Each is a toggle, click to switch it on or off:

With none touched, all three are shown. Draft and planned shifts your manager is still working on never appear here.

1.5.2How to show the availability and correction filters

1. 1

   Click the small chevron just after the Cancelled chip.

2. 2

   A second row of chips appears. Click the chevron again to hide it.

The second row holds:

Switching one of these off removes that layer from the calendar. What each layer actually looks like in a day cell is covered below.

1.5.3How to search your shifts

Type into the Search shifts… box on the right of the filter row to narrow the calendar to shifts whose title matches what you type. The search works on top of the date range and the chips, not instead of them, so an empty calendar usually means the shift you are hunting for is outside the current range.

1.5.4How to reset the filters

As soon as any filter is active, a chip toggled, or text in the search box, a Clear All button appears at the end of the chip row. One click returns every chip and the search box to their starting state. It does not touch your date range; use Clear next to the date pill for that.

1.6Calendar views

1.6.1How the view is chosen

There is no Month / Week / Day switcher. The calendar picks its own shape from the date range you selected, and the card title changes to match:

All four show the same underlying information, shifts, availability, preferred hours, recorded working time and corrections, just at different zoom levels.

1.6.2Month view

A grid of whole weeks running Monday to Sunday. To keep the weeks complete, the first and last rows include a few greyed-out days from the neighbouring months. Today carries a highlighted date badge, and the day you have selected is shaded.

1.6.3Week view

Seven columns, one per day, against an hour-by-hour scale down the left. Shifts are drawn as blocks at their real times, so you can see at a glance how your week is laid out. A line marks the current time in today’s column.

1.6.4Day view

A single day on one full-height timeline, with the same hour scale and current-time line as Week view. Day view always follows the date in the header, so the Day Summary fills in automatically without you having to click anything.

1.6.5Custom range (timeline view)

When you choose a custom range, the calendar switches to a wide horizontal timeline instead of a grid, with dates running left to right. It is the best view for looking at an unusual span, a fortnight, or a whole quarter, in one picture.

1.6.6Anatomy of a day cell

A single day in Month view can carry six different things at once, stacked from the top of the cell downwards:

1.6.7Shift pills and their colours

Each shift is a rounded pill showing its time range, tinted by status:

A cell shows at most three shift pills. If there are more, a line reading “+N more” appears underneath, click the day and read the full list in the Day Summary panel.

1.6.8Preferred-hours pills

When the Preferred chip is switched on, the hours you said you would rather work appear as a muted pill with a violet accent, above the shift pills. Like shifts, a cell shows at most three, then “+N more preferred”.

1.6.9The cell background, availability and time off

The dotted wash behind a day shows the availability you shared for it. Each kind has its own colour, and the dotted texture is what distinguishes these background layers from the solid pills drawn on top:

Only one wash is drawn per day. If you have several entries on the same day, the most restrictive wins, Unavailable beats Time Off, which beats Available. And if a day already has an approved wash, a pending request will not grey it out on top.

1.6.10The working-time bar

The thin bar across the bottom of every cell is a 24-hour strip: the left edge is midnight, the right edge is the following midnight. A segment’s position shows when something happened and its width shows how long it lasted, so a morning shift sits on the left of the bar and an evening one on the right.

A segment that pulses gently is a session that is still running, you are clocked in right now and it has no end yet.

1.6.11The correction bar

If your hours have been adjusted by hand, a second 24-hour strip appears beneath the working-time bar. It is laid out the same way, position is time of day, width is duration:

This bar only exists on days that actually have a correction, so most cells show just the one bar. The full detail, amount, times and any note, is in the Day Summary panel.

1.6.12Hover anything for a tooltip

Every pill, bar and background on the calendar carries a tooltip. Hover over the bar and you will see a tooltip with the details. On a touchscreen, tap it instead; tap anywhere else to dismiss it.

1.7The Day Summary panel

To the right of the calendar sits a narrow panel that describes a single day in detail. Its header shows the date you are looking at.

1.7.1How to choose the day

Before you pick a day, the panel header reads Select a day and the body tells you that no day is selected, with the hint to click a calendar day to see shift details.

1. 1

   Click any day in the calendar. In Week view, click the day’s column header.

2. 2

   The panel header changes to that date and every section below fills in.

1.7.2Day Summary figures

The first block is headed Day Summary, with your net worked time for the day on the same line. Below it:

The figure on the Day Summary line is Total time minus Breaks, the number that matches your Time Tracking page. A dash in any of these fields means nothing was recorded that day.

1.7.3Shifts on the day

The Shifts section counts the shifts scheduled for the selected day and lists each one with its time range and a coloured status dot, blue Scheduled, green Confirmed, red Cancelled. With more than a few, the list scrolls inside the panel. If there are none, it reads that there are no shifts on this day.

1.7.4Shared availability

Shared availability shows the availability you submitted for that day: either a time range or All day, the status underneath in its own colour, and any note you attached. The colours are green for Available, amber for Not available, and red for Sick or Holiday.

1.7.5Preferred hours

Preferred hours lists the working times you told your employer you would rather work on that day, marked with a violet dot and showing the time range plus any note. When you have not set any, it reads that there are no preferred hours on this day.

1.7.6Corrections

Corrections lists manual adjustments made to that day’s hours. Each entry shows the time range it covers, the signed amount, and a note if one was left:

If a correction includes a break, the break’s start and end are shown underneath it.

1.7.7Empty days

Every section keeps its heading and its count even when there is nothing to show, so an empty day still tells you what was checked. A count of 0 with a short “none on this day” line is normal, it is not an error.

1.8Quick Actions

At the very bottom of the page, a card headed “Stay on top of your schedule.” offers two shortcuts:

Both do exactly the same as the matching links in the sidebar; they are repeated here so you do not have to scroll back up.